Tips to Speed Up MCA Submissions for ISOs

In the fast-paced MCA industry, speed is everything. Merchants are often talking to multiple ISOs at once, and funders receive dozens of submissions daily. If your file takes too long to prepare or has missing information, you risk losing the deal altogether. Speed does not mean rushing. It means having a process that is both efficient and accurate. The faster you submit, the faster your merchant gets funded. That momentum creates trust and increases your close rate.

Why Submission Speed Matters

Speedy submissions do more than just please the merchant. They increase your approval rate, improve your relationships with funders, and help you stay ahead of your competition. Most importantly, they give the impression that you are organized and reliable. When funders know your files are clean and complete, they prioritize your deals. On the other hand, disorganized or slow submissions create friction that can result in delays or declines.

That’s why building a system for rapid submission is one of the best operational improvements you can make as an ISO. Whether you’re working solo or managing a team, a few adjustments can significantly cut down on submission time and boost your deal flow.

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Practical Ways to Submit Faster Without Errors

Below are some concrete tips to help you speed up your MCA submissions while maintaining file accuracy and funder expectations:

• Create a pre submission checklist: Having a go-to list of required documents, merchant details, and submission forms helps you stay organized.

• Use a digital folder system: Save merchant documents in clearly labeled folders. This allows for easy retrieval and instant uploading.

• Collect documents early: Get bank statements, voided checks, and IDs upfront during your first merchant call.

• Label your files clearly: Funders appreciate files named like “BankStmts_Jan-Mar2025.pdf” instead of “Untitled(2).pdf.”

• Set submission deadlines: Give yourself internal cutoffs to send deals within 24 hours of receiving full documentation.

• Create template emails: Use pre-written emails for funder submissions so you’re not typing the same thing each time.

• Use one-pagers: Provide funders with a quick summary sheet of merchant info and funding needs.

• Know your funders’ preferences: Some want files zipped while others prefer them separated. Adapt to each funder’s expectations.

• Train your team: If you work with assistants or junior reps, make sure they understand your systems and expectations.

• Review before sending: A five-minute check can prevent hours of back-and-forth later.

You don’t need expensive software to be fast. Consistency and attention to detail will set you apart.

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Small Delays Add Up

It’s easy to think a few hours won’t matter. But in the MCA world, that window could mean the difference between getting a deal or losing it to another ISO. Merchants become anxious when they don’t hear back quickly. Funders may move on to other submissions. Even a strong file can lose momentum if it sits too long in your inbox without action.

Speed is more than a convenience in this business. It is a competitive edge. By implementing systems that help you move quickly, you can submit more deals, gain funder trust, and close more business. Take time to optimize your process now. Every streamlined submission you make will save time and build long-term efficiency in your workflow.